HR Co-ordinator

Company Description

UTAC is a market-leading international group in digital & sustainable mobility, customisable testing solutions, vehicle engineering, homologation, regulatory advice & expertise, certification, training, corporate events and classic & sportscars festivals.

The Group provides services and test solutions to customers in the various sectors: mobility, transport, tyre, petrochemical, agriculture and defence industries. UTAC operates test centres and laboratories in France (including the official Euro NCAP facility), the UK, USA, Finland and Morocco; it has subsidiaries in China, Japan, South Korea, Italy & Romania. UTAC employs around 1300 people across its various locations.

As a group we share a strong and clear vision to deliver safe and efficient solutions and systems to our customers. We are proud and confident in our heritage, our capabilities and our people and believe that by creating a culture where individuals feel they can make a difference and enjoy coming to work, we can deliver the best possible service to our customers.

Our core values of Expertise, Innovation and Integrity provide a clear daily guide to how we work together safely, as one team, helping each other to succeed.

Job Description

Responsible for co-ordinating with the line managers the complete colleague life cycle which includes recruitment, induction, probation, as well as the absence management, leavers process and monthly reporting. To work on various programmes and projects including coordination and administration of Learning & Development, Future Talent programmes, Talent and Succession planning using core HR/Finance systems as well as working with the wider HR team on various projects.

Role & Responsibilities

• Administering and supporting users and stakeholders on the in-house Learning (Talentsoft) and Recruitment (Smartrecruiter ATS) platforms. Fully utilising and optimising the applicant tracking system (ATS) in monitoring effectiveness and ensuring managers are actively managing the candidates and recruitment of the right person for a role in a timely manner.
• Carrying out the complete administration of the following processes:
  • Onboarding; support, deliver and administrate Group On Boarding processes from new joiner liaison, despatch of materials, scheduling events and stakeholders.
  • Probation; send probation review reminders to managers, one month prior, for 1/3/6 months.  On completion carry out the administration.  Escalate within HR any cases for extension or unsuccessful completion.
  • Leaver; on receipt of a resignation to liaise with the manager and ensure it is acknowledged, that managers action the leaver notification then to book and carry out the Exit Interview forwarding the feedback for action.
• Gain appropriate approvals for offers of employment and completion of the Change Form process. 
• Raising Purchase Orders (POs) on receipt of invoices, Working Time Regulations (WTR) notifying managers of those in their team who opt out and issuing contracts of employment with new starter information.
• Carrying out the reference checks of all new starters and liaising with the Security Controller on DBS checks in line with the vetting BPSS escalating any anomalies that need further action. 
• Follow-up with new starters on their completion of the e-learning modules to be completed within a timeline in Talentsoft.
• Maintain data on Talentsoft ensuring any changes are made in the system and Payroll are updated accordingly.  Provide support when needed, with the preparation and delivery of the Performance Reviews via Talentsoft.
• Administer and be instrumental in the UTAC’s Future Talent Programmes through assessment centres to enhance the selection and full integration of participants. Working directly with Apprentices, Work Experience participants and business managers.  Liaising with external learning providers and supporting and where necessary, the Under Graduate and Rotational Graduate programmes and Career Fairs.
• To administer the recognition programmes such as the Group’s UTAC Way Award and  Anniversary Emails, and the UK’s Long Service Awards.
• Ensure good governance of HR, in areas such as, Induction, Future Talent Progammes, maintaining the headcount flat list, recruitment status, absence and performance, etc. To comply with the necessary standards and process, ensuring timely and accurate record-keeping and reports, as and when required.
• Support the development of strong communication and feedback channels with all staff and through a variety of mechanisms to support colleague engagement. This includes, on occasion, administering wellbeing initiatives linking topics to colleague benefits and posting agreed HR information on the intranet.
• Undertake the administration to support the team and ad hoc HR projects as necessary to improve the effectiveness of HR.
• Undertake other various projects and tasks as necessary.
• Act in accordance with the behaviours for UTAC staff at all times

Qualifications

Qualifications & Experience

• Level 3 CIPD qualification or equivalent
• Proficient in Microsoft Office applications
• Administration and governance of company-wide processes and systems
• Organising other people and working with a variety of stakeholders
• Maintaining standards, accurate records and timely reporting in accordance with due process
• Self-motivated and highly conscientious
• Strong written, verbal communication and interpersonal skills
• Excellent organisational, analytical and problem-solving skills
• A well developed ‘service’ ethic, meeting our stakeholders needs

Personal Behaviours

• Self-motivated and highly conscientious
• Highly organised with great attention to detail
• Ability to prioritise and organise own workload in a busy environment
• Willingness and ability to learn new skills and take on new responsibilities
• Flexible and adaptable
• Highly motivated team player
• High level of confidentiality and integrity

Other

• Flexibility to travel as and when required
• Full UK driving licence
• Willing to undergo a Criminal Disclosure check

Additional Information

For you, as a potential UTAC team member, we believe that the international and diverse nature of our business combined with the passion, energy and friendliness of our people create a great place to work. UTAC is proud to be an equal opportunities employer, valuing inclusion and supporting our people to be themselves and at their very best.

By joining us you will gain access to a broad range of learning relevant to your role and personal development, as well as exposure to leading technologies and expertise.

Our reward and benefit programmes are designed to support our people with competitive and locally tailored packages combined with support for individual health and wellbeing both inside and outside of work.

In the UK this includes ;

• Life Cover
• Access to a wide range of discounts and offers via the Perkz reward scheme
• Recognition awards linked to our UTAC values of Expertise, Innovation and Integrity.
• Healthcare cashback plans
• Generous holiday benefits
• Contributory pension schemes
• Attractive family friendly policies; maternity, paternity, shared parental leave, flexible working.
• Access to a variety of employee assistance support services.

Learn more about UTAC and what and how we do what we do at www.utac.com

Candidates for positions at UTAC must be able to provide proof of identity and eligibility to work in the country the role is based in. Immigration visa sponsorship is not available for this position.

Note to Recruitment Agencies :

UTAC do not accept speculative applications from agencies for our open positions and any submissions made will not be accepted and no fees will be accepted or paid in respect of speculative CVs received.